The Regular Church/Pastoral Review. The church/pastoral relationship shall be reviewed by the church board, meeting with the district superintendent, or an ordained minister or layperson appointed by the district superintendent, within 60 days of the second anniversary of pastoral service and every four years thereafter. At this review meeting, the question of continuing the church/pastoral relationship shall be discussed. The objective is to discover consensus without the need of a formal church board vote.
The district superintendent, or an ordained minister or layperson appointed by the district superintendent, shall be responsible for scheduling and conducting the review meeting(s) with the church board. The review meeting(s) shall be scheduled in consultation with the pastor. The review meeting(s) shall be conducted in executive session (church board, including pastor). At the discretion of the district superintendent, a portion of the review may be conducted in the absence of the pastor. In case the pastor’s spouse is an elected member of the board, he or she shall not participate in the review. In addition, other immediate relatives of the pastor may be recused from the review, per the request of the district superintendent or appointed representative.
A public and/or printed announcement explaining the purpose of this church board meeting shall be conveyed to the congregation the Sunday before the church board and district superintendent meet for the regular church/pastoral review.
If the church board does not vote to present the question of continuing the church/pastoral relationship to the church membership, the church/pastoral relationship will continue.
The church board may vote to present to the church membership the question of continuing the pastoral call. The vote by the board will be by ballot and require a majority of all church board members present to carry.
If the church board votes to present the question of continuing the church/pastoral relationship to the church membership, the matter shall be presented at a church meeting duly called for this purpose and held within 30 days following such action. The question shall be presented, “Shall the present church/pastoral relationship continue?” The vote shall be by ballot and require a majority to carry, except where civil law of a given country requires otherwise.
If the church membership votes to continue the church/pastoral relationship, the church/pastoral relationship shall continue as though such a vote had not been taken; otherwise, the church/pastoral relationship shall end on a date set by the district superintendent not less than 30 nor more than 180 days following the vote. If the pastor chooses not to proceed with the vote of the congregation or chooses not to accept the vote, he or she shall submit a resignation. In such case, the church/pastoral relationship shall end on a date set by the district superintendent not less than 30 nor more than 180 days following the pastor’s decision not to proceed with or accept the congregational vote. (120)
As a part of the regular review, a report will be made to the district superintendent by the pastor and church board regarding progress toward fulfilling the mission, vision and core values of the church.